List Of Documents Required For Customs Clearance

Whether it’s for export or import, customs clearance is required for any commercial cargo. The process of customs clearance mainly involves making several documents that are submitted physically or electronically with the consignment. In this blog, we will briefly discuss the list of documents required for customs clearance. 

 

 

 

Types of documents 

Several documents are used for both export and import customs clearance services. The list of documents needed for export customs clearance include: 

• ProForma Invoice 
• Customs packing List 
• COO or Country of Origin certificate 
• Commercial invoice 
• Shipping bill 
• Airway bill or bill of lading 
• Sight bill 
• Credit letter 
• Exchange bill 
• Export license 
• Warehouse receipt 
• Health certificates

The list of documents needed for import customs clearance include: 

• Entry bill 
• Commercial invoice 
• Airway bill or Lading bill 
• Import license 
• Insurance certificate 
• LC or Letter of Credit 
• Literature or Technical Write-up (Required for specific goods only) 
• Industrial License (for special goods) 
• Test report (optional) 
• RCMC Registration and membership certificate 
• Declaration form 
• License for duty

Here we will discuss major customs documents in brief 

ProForma Invoice

A proforma invoice is an essential quotation of the commercial transaction. This is a legal document used by the purchaser to manage sale terms and prices. This invoice has the essential function of indicating a quotation. Key features of a ProForma Invoice include: 

• Price commitment 
• Proforma Invoice Payment 
• Delivery terms 
• Shipment mode 
• Expected time for delivery

Customs packing list

The list of customs packing is used in overseas trade. As the name implies, it consists of information about the exported goods. The Customs packing list is mainly glued to the shipment. This list mainly contains:

• Exporter details 
• Consignee details 
• Invoice number 
• Reference number 
• Country of origin 
• Vessel name 
• Pre-carriage mode 
• Place of receipt 
• Place of delivery 
• Shipment physical info 
• Authorized Signatory

Certificate of origin

The certificate of origin or COO is also used in international trade. This certificate is signed and issued by an authorized representative or exporter. The certificate of origin is categorised into 2 types. They are preferential COO & non-preferential COO.

Commercial Invoice

Last but not the least, a commercial invoice is a type of legal document used to process agreements. This invoice is mandatory for air freight, sea freight and incoterms shipments.

The importance of these documents is huge. The documents mainly depend on the type of products being shipped. Country of origin and cargo destination is also required for the documentation.

In-Depth Review Of Customs Clearance Services

Customs clearance always implies documentation and submission that are crucial to enable imports and exports into the country. This is a popular service that includes representation of clients during cargo delivery,payment of duty, customs assessment and examination after clearance. Clearance via customs is a very annoying as well as complicated part of importing. The professional customs brokers in Sydney always assist importers to ensure compliance with different regulations. In this blog, we will explain major facts about customs clearance services.

Steps of customs clearance

1. Preparing the paperwork:

Preparing the paperwork for shipment is one of the essential steps of customs clearance. Every global or international shipment provides a particular invoice that includes shopper's & receiver's contact info, shipment details like bill number, item description, export date & total value.

2.Clearance of duties and taxes

Duties and tax clearance are related to the shipment. Determining the value of cargos to inspect if it is above the tax threshold value, & whether the clearance of taxes and duties have been paid for.

3.Unpaid payment of taxes & duties

In this step, two major things should be considered. They are DDU or Delivery Duty Unpaid and DDP or Delivery Duty Paid.

What is the role of a customs broker?

The professional and experienced customs brokers mainly control the entire system of customs clearance accurately. They have immense knowledge and experience in this field. They generally work in the following ways.

• Professional customs brokers and agents always offer a vast range of services to help overseas potential clients with import and export customs clearance.
• Reputable freight forwarding agencies in Sydney have great exposure in customs clearance & international freight shipping. The experienced customs brokers of these organizations can easily handle all issues during the process of clearance.
• Additionally, they are experts in managing documentation, procurement and processing. They specialize in clearance systems as well as management. Apart from that, for the local and worldwide destinations, professional customs brokers deliver door-to-door seamless transportation management solutions with safety. They strictly maintain quality and safety standards. Customs agents assure top-notch & guaranteed personal & commercial shipment solutions to their clients.

Benefits of customs clearance

• The entire process according to client specifications
• Special support & assistance is offered
• Document analysation
• Delay in deliverables can be avoided
• Delivers info and data regarding administrative necessities
• Helps to avoid unwanted expenses
• Proper identification of cargos
• Appropriate documentation & paper working
  

The necessity for customs clearance is unlimited. The professional team of customs brokers & agents deliver real-time advice & tailored services that suit all aspects of shipment.